City of Chelsea, MA -

ALL BIDDERS MUST ADHERE TO THESE INSTRUCTIONS. BIDS THAT DO NOT MEET ALL THE REQUIREMENTS OF THESE INSTRUCTIONS WILL NOT BE CONSIDERED.

Vendors who wish to remain on the Active Bid List must either submit a bid or a letter of explanation as to the reason for not submitting same, no later than the official bid opening.

The Bid Proposal must be filled out on the forms prescribed and enclosed in a sealed envelope which shall be clearly marked on the outside "BID FOR …" and shall indicate as well the name and address of the bidder.

Each bid must be accompanied by certified check of the bidder or a bid bond duly executed by the bidder as principal and having as surety thereon a surety company licensed in Massachusetts and approved by the City, in the amount of 5% of the bid amount.

The Contractor shall, prior to execution of the contract, provide the CITY with a Certificate of Insurance, with the amounts as specified in this section, which insurance shall be maintained at all times during the term of the contract. Failure to provide or maintain such insurance shall be grounds to reject a bid or execute a contract. Public Commercial Liability coverage $l,000,000.00. General aggregate $500,000.00 per occurrence and Automobile Liability Insurance $1,000,000.00 combined single limit.

The Certificate of Insurance shall provide Worker's Compensation coverage in the amounts required by Massachusetts Law, and Coverage B in the amount of at least $500,000.00.

All information must be typewritten or printed in ink, including the price(s) which the bidder proposes in the space(s) as provided on the official Bid Proposal.

The Bidder is to thoroughly familiarize himself/herself with all documents contained herein, as it is mandatory that all proposals be in compliance with all of the provisions contained in said documents. The documents compromising the bid consist of (a) Invitation for Bid, (b) Instructions to Bidders and General Conditions, (c) Special Conditions (if any), (d) Specifications and (e) Bid Proposal (f) Corporate Authority (g) Non-Collusion/Tax Attestation Statement

These shall encompass everything necessary for installation of all items, materials, supplies or services as specified.

Other information pertinent to the specifications may be made in the form of a letter included in the same envelope with the Bid Proposal.

Proposals that are submitted containing crossouts, whiteouts, or erasures WILL BE REJECTED. All corrections or modifications to an original proposal are to be submitted in a separate envelope, properly marked, prior to the bid opening only.

By submitting a bid, the bidder warrants that he has thoroughly examined the specifications and is fully acquainted with all conditions and restrictions pertaining to the bid items. No claims for any extra work or extension of time will be allowed for failure to observe this requirement.

Purchases by the City of Chelsea are exempt from any Federal, State or Municipal Sales and/or Excise Tax.

Contractors shall retain their records for at least six (6) years after final payment. These records may be subject to inspection by authorized representatives of the state or City of Chelsea during the entire six (6) year period.

Any financial obligation of the City is subject to an annual appropriation to cover the contract obligation and an annual authorization by the City Manager to continue said contract obligations.

Under Massachusetts Executive Order 237, it is the policy of the Commonwealth to promote to the fullest, participation of all citizens in resources provided by municipal government. Therefore, the City of Chelsea invites the participation of Minority and Women owned businesses in any and all parts of the

A contract for work under this proposal shall obligate the Contractors or subcontractors not to discriminate in employment practices.

Bidders must, if requested, submit compliance reports concerning their employment practices and policies in order to maintain their ability to receive an award of Contract. Bidders must, if requested, submit a list of all subcontractors who will perform work on this Contract together with a "Certification of Bidder Regarding Equal Employment Opportunity" signed by the Contractor and/or his Subcontractors as requested.

All questions by the prospective bidders as to any information contained within this bid package must be submitted in writing to Monica C. Ford, Chief Procurement Officer, City of Chelsea, City Hall, 500 Broadway, Room 206, Chelsea, MA 02150 (617)889-8297, at least five (5) days before the date set herein for bid opening.

22. THE AWARDING AUTHORITY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS OR ANY PART OF ANY BID WHICH IN THE OPINION OF THE AWARDING AUTHORITY SERVES THE BEST INTERESTS OF THE CITY OF CHELSEA.

Any discounts available to the City by the manufacturer shall be made known to the city in writing at the time of bid submission deadline.

The bidder shall be responsible for checking bid specifications to ensure that there are no missing pages. Should the bidder find that a page or pages are missing, notification shall be made to the City within 48 hours upon receipt of the bid specification package. Any missing pages will be sent immediately to the bidder within 24 hours of notification.